Board Portal: Benefits
Compared to emailing board packs which are easily accessed by hackers and are prone to accidental dissemination, a portal for boards provides greater security for sensitive information. It protects all documents with encryption and ensures only authorized users have access. It includes features www.searchboardroom.com/what-should-the-board-minutes-include/ to track changes and permit users to set up permissions. These measures make it easier and safer for boards to communicate, collaborate and prepare for meetings.
A board management software’s automated handling of routine tasks allows board members to focus their efforts on strategic planning and governance. Board members have access to meeting materials, schedules and reminders using its features. It also allows them to review and comment on documents before the board meeting, conduct online voting, and receive minutes at the end of the meeting.
They can also share confidential information between teams and departments. For instance, research grant managers can utilize a portal for board members to upload their draft proposals and streamline internal approvals from department heads and deans. Additionally, government agencies can make use of a portal’s central document repository and redaction capabilities to swiftly respond to Freedom of Information requests.
Before deciding on a board portal take into consideration its reputation and its customer service. It is best to select a company with a dependable support team that can assist with implementation and onboarding. Additionally, you must review the features and pricing to determine if it’s suitable for your business. A reliable board portal will provide outstanding customer support and a wealth of training materials for users.